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brainiac/studio

Digital Studio

brainiac/studiobrainiac/studio

Serving Oman

Englishالعربية
industries / professional-services

Software for law, audit and consulting firms.

Time and billing, client portals, matter and engagement records, and e-invoicing — built around how your firm actually bills.

In short

We build time and billing systems, client portals, document workflows and e-invoicing for law firms, audit and accounting practices, and consultancies. Gulf first — Qatar, the UAE, Saudi Arabia and Oman, including firms in the QFC, DIFC and ADGM — with Arabic and English interfaces and access control set per client and per matter.

Updated November 2026

our approach

A practice, not a sales territory.

A professional services firm sells time and judgement, and its software has two jobs: record the time accurately and keep each client's information away from everyone who should not see it. Both sound simple. In practice time is entered late from memory, rates vary by client and partner, and a document shared with the wrong person is a professional and regulatory problem, not just an embarrassment.

Most firms already own a practice management product, and it fits most of the work. The gap is usually the firm-specific part: a fee arrangement the product cannot model, a client portal clients will actually use, an e-invoicing format the vendor has not added for Saudi Arabia or Italy, or a report the managing partner rebuilds in Excel every month.

We have not built a practice management product for a firm. What transfers: invoicing and payment systems in Qatar (Pay2m), a business management platform built from zero in Oman (eHissab), and a role-based portal with audit reporting for Pakistan's largest shared payment switch (1Link). Billing, permissions and audit trails are the heart of professional services software, and they are what that work was about.

— who we build for

Sub-verticals.

Law firmsAudit and accounting practicesTax advisersManagement consultanciesEngineering and architecture practicesCorporate services and company formationRecruitment and HR consultanciesInsurance brokersMarketing, PR and creative agenciesIn-house legal and compliance teams
— problems we solve

Common engagements.

— 01

Time capture and billing

Time entered against matters or engagements from a phone or a browser, with rates by client, partner and task, write-offs approved by the partner, and invoices generated from approved time. Fixed fees, retainers and capped fees handled as billing types of their own.

— 02

Client portal

A secure place for clients to upload documents, see the status of their matter, sign engagement letters and pay invoices. Each client sees only their own files, and every view and download is logged.

— 03

Client onboarding, KYC and conflict checks

New-client intake with identity documents and beneficial ownership details, and a conflict search across existing clients and counterparties before the engagement opens. Records kept for the period your regulator requires.

— 04

E-invoicing from the billing system

Invoices issued in the formats tax authorities now expect — ZATCA in Saudi Arabia, SDI in Italy, VeriFactu in Spain — from the same system that records the time, so finance stops re-keying them.

— 05

Document assembly and AI-assisted review

Engagement letters, standard agreements and working papers generated from templates and client data. Where it helps, an AI model summarises or compares documents inside your environment, and a person at the firm reviews every output that goes to a client.

— 06

Partner reporting

Utilisation, realisation, work in progress and debtor days per partner and practice area, pulled from billing data instead of rebuilt in a spreadsheet each month.

— by market

What professional services firms need in our markets.

Qatar, UAE, Saudi Arabia, Oman

Many firms sit in financial centres — the QFC in Doha, DIFC and ADGM in the UAE — which have their own data protection rules alongside national law. Saudi e-invoicing is already in force and the UAE's is coming, so billing systems need to produce compliant invoices. Clients expect Arabic and English documents and updates on WhatsApp, which raises its own confidentiality questions.

Spain, Italy, France

Invoices run through a national system or are heading that way: SDI in Italy, VeriFactu in Spain, and France's reform from September 2026. GDPR applies to every client file, and electronic signatures need to meet eIDAS. Firms working across borders need multi-currency billing and documents in several languages.

Pakistan

Firms in Karachi, Lahore and Islamabad mostly run on Excel, email and Tally. The practical need is time recording people actually use, invoices that carry the right provincial sales tax on services, and a client portal that replaces sending files over WhatsApp.

— when not to hire us

When not to hire us.

If an established practice management product already fits your firm, buy it — we would only connect it to the rest of your systems. If you need an accredited e-invoicing platform in France or an auditor for your controls, that has to be a certified provider; we build to the specifications but hold no accreditation. And we do not give legal, tax or audit advice.

— compliance

Built for regulated work.

Qatar PDPPL and the QFC Data Protection Regulations
UAE PDPL, plus the DIFC and ADGM data protection regimes for firms based there
Saudi PDPL and Oman PDPL for client and staff data
AML/KYC records for regulated professions — for example UAE rules for lawyers, accountants and auditors, with goAML reporting
Saudi ZATCA e-invoicing (FATOORA) and the UAE e-invoicing roll-out
Italy SDI, Spain VeriFactu and France's e-invoicing reform for European offices
GDPR, including access logs and data subject requests
Electronic signatures through eIDAS-qualified providers for European engagements
— tech stack

Tools we reach for first.

faq

Frequently asked.

6 questions answered. Still have one? Reach out.

Usually not. If an established product fits most of your work, use it and build only what it cannot do — a client portal, a billing report, an integration. A full custom build makes sense when your fee model or workflow is unusual enough that you are fighting the product every day.

6 questions
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— this sector

Tell us where it hurts.

We will say honestly whether we have shipped in your sector, what transfers from the ones we have, and where the expensive mistakes usually are.